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Privacy Policy

Last Updated: November 21, 2025

 

1. Overview

This Privacy Policy describes how Notion Done collects, utilizes, protects, and manages your personal information.

We are committed to maintaining the highest standards of data protection and transparency.

This policy applies to all users of our website and customers of our products.

 

2. Information Collection

 

Website Visitor Data

When you visit our website, we automatically collect:

  • Internet Protocol (IP) address

  • Pages visited and duration of visits

  • Browser type and device specifications

  • Referral source information

  • Geographic location (country level)

We utilize Google Analytics and similar analytics tools for this collection.

 

Account Registration Information

Upon creating an account, we collect:

  • Email address

  • Full name

  • Encrypted password

  • Account activity history

  • Template browsing patterns

  • Download timestamps

 

Purchase Information

When you complete a transaction:

  • Billing address

  • Payment method details (processed through secure third-party providers)

  • Templates purchased

  • Transaction date and amount

  • Transaction identification numbers

Credit card information is not stored on our servers; it is processed securely by authorized payment providers.

 

Voluntary Information

We retain information you provide through:

  • Email communications

  • Contact forms

  • Surveys and feedback submissions

  • Newsletter subscriptions

 

3. Data Utilization

We utilize your information to:

  • Deliver purchased templates and provide download access

  • Respond to inquiries and provide customer support

  • Maintain and improve our website functionality

  • Send transaction receipts and service updates

  • Distribute marketing communications (with your consent)

  • Analyze user behavior and template popularity

  • Prevent fraudulent activities and ensure security

  • Comply with legal and tax obligations

 

4. Data Retention

We maintain your information as follows:

  • Active customer data – retained throughout your account lifecycle

  • Purchase history – retained for seven years for legal and tax compliance

  • Support correspondence – retained for two years following resolution

  • Analytics data – retained for 26 months, then deleted

  • Newsletter subscriptions – retained until unsubscribe request

 

5. Information Sharing

We share your information exclusively with:

  • Payment processors – for secure transaction handling

  • Email service providers – for newsletter distribution (where authorized)

  • Hosting and infrastructure providers – for website operation

  • Legal and accounting professionals – for compliance and tax purposes

  • Law enforcement – only when legally required

We do not:

  • Sell personal information to third parties

  • Share data for external marketing purposes

  • Provide information to data brokers

  • Distribute email lists to external entities

 

6. Cookie and Tracking Technologies

 

Cookie Classification

  • Essential cookies – required for website functionality and account management

  • Analytics cookies – track website usage and user behavior

  • Marketing cookies – enable targeted advertising and campaign effectiveness tracking

 

User Control

You may manage cookie preferences through your browser settings.

Some website features may function suboptimally if non-essential cookies are disabled.

We respect browser-based “Do Not Track” signals and modify tracking practices accordingly.

 

7. Data Security

We implement comprehensive security measures:

  • Encryption protocols for sensitive information

  • SSL certificates for all website connections

  • Password hashing and encryption standards

  • Restricted employee access to personal data

  • Regular security assessments

  • Firewall protection and intrusion detection

No system can guarantee absolute security; however, we employ industry-standard practices.

 

8. User Rights

You have the right to:

  • Access – request all personal information we hold

  • Download – obtain a copy of your data in portable format

  • Delete – request account and data deletion (with legal record exceptions)

  • Correct – update inaccurate information

  • Unsubscribe – opt out of marketing communications

  • Restrict tracking – enable “Do Not Track” preferences

 

9. International Data Protection

 

GDPR Compliance (European Union)

We comply with General Data Protection Regulation requirements including consent mechanisms, data subject rights, and lawful processing bases.

 

CCPA Compliance (California)

California residents have rights regarding data disclosure, deletion, and opt-out provisions.

 

Additional Jurisdictions

We honor privacy requirements applicable to your region.

 

10. Children’s Privacy

We do not knowingly collect information from individuals under 13 years of age.

Parent or guardian consent is required for users under 13.

Any identified collection from minors under 13 will result in immediate data deletion.

 

11. Third-Party Services

Our website may contain links to external platforms including Notion, YouTube, and social media services.

These entities maintain independent privacy policies not within our control.

We recommend reviewing their policies for information practices.

 

12. Policy Updates

We may modify this policy to reflect operational changes or legal requirements.

Significant modifications will be communicated via email notification.

Continued website use constitutes acceptance of updated policies.

 

13. Contact Information

For privacy inquiries or data requests:

Email: support@notiondone.com

Website: Notion Done

Address: NYC, USA

Response time: 48 hours

 

Your privacy is our priority